Effort Tracker System

[Electrical Fan]

Effort Tracker System

This project is aimed at developing a Effort Tracker System that is of importance to an organisation. The Effort Tracker System is used to track the employee activities and summarize all related activities with the total hours spent and percentage efficiency utilized and generate a report for the same.



Effort Tracker System that is of importance to an organisation. The Effort
Tracker System is used to track the employee activities and summarize all
related activities with the total hours spent and percentage efficiency
utilized and generate a report for the same.

1. A person should be able to
 login to the system through the first page of the
application
 add/modify/delete a task
 Start the timer to track the task. More than one task can
be selected. In this case the weightage of the timer is
distributed such that the total weightage of all the tasks
selected becomes 100%
 Stop the timer
 Submit a weekly report to his superior
 View the submitted and the non-submitted reports
 Modify the non-submitted report
 Modify the approvers name and the project code
 Get help about the Effort Tracker system on how to use
the different features of the system
2. As soon as a weekly report is submitted by the employee, an
automatic email should be sent to his superior (approver) giving
details about the report.

Browser based

Standards based

Solutions must be created using
 HTML, CSS (Web Presentation )
 JavaScript (Client-side Scripting)
 Java (as programming language)
 JDBC, JNDI, Servlets, JSP (for creating web applications)
 Eclipse with MyEclipse Plug-in (IDE/Workbench)
 Oracle/Access (Database)
 Windows XP/2003 or Linux/Solaris (Operating System)
 BEA WebLogic/JBoss/WebSphere (Server Deployment)

The application should be highly secured and with different levels &
categories of access control.



Guidelines for Effort Tracking System

The Effort Reporting Tracking System (ETS) was designed to maintain
a uniform internal control system for Departments. The ETS will enhance WCMC’s ability to comply with federal
regulations and institutional requirements regarding effort reporting.

1. The ETS will track funded and pending grants as well as institutional
awards.
2. The ETS will track actual and committed effort (including all WCMC
activities included in effort calculations such as research, teaching,
administration, and other activities).
3. The ETS will maintain historical data, an audit trail, and track any
effort reductions made to a grant throughout the budget cycle of an
award.
4. The ETS will also alert Administrators when PIs have effort levels
exceeding 98%.

Quarterly Audit Reports:

The ETS will facilitate the completion of the Quarterly Audit Reports by
supplying the Departments with the ability to generate the following:

1. Notification of investigators with effort percentages over 98%.
2. The total number of faculty in the Department actively involved in research.
3. The total number of staff charged with ETS data entry responsibility and
maintenance.
4. Justifications/notes on specified effort modifications including changes in
committed effort, effort reductions of 25% or more, and effort associated with
K-Awards, etc.

1. The ETS includes a complete/Coeus generated list as of January 2008 of
Departments, Divisions, Investigator Names, Sponsoring Agencies, Initial
Grant Numbers, Grant Titles, and all WCMC staff who will be responsible for
maintaining the ETS at the Department level.
2. The ETS does not include committed effort that may have been stated on an
application or grant proposal. Committed effort data entries will be completed
by the Departments. The ETS does not include new grant numbers or new
grants entered into Coeus as of January 2008.
3. The ETS will require Departmental data input and maintenance.

How ETS Should Be Used

The ETS should be used to track all effort expended on funded projects including
federally funded, non-federally funded, and institutional awards. The ETS will also track
effort expended on Other Activities including Administration, Teaching, Clinical, and
Other. Pending projects will be tracked in ETS and changed to funded projects upon
approval from the sponsor. ETS users should be familiar with the Definitions section of
this guideline.