28-08-2009, 02:35 AM
Abstract
Title: File tracking system
Introduction:
The main aim of the project File Tracking System is to provide flexibility to government departments to maintain huge amount of pending files. This system will help all government departments to keep track of every file. This web application is designed for Automation of Department of Industries.
In this System, We need to process files in Hierarchy and proper action should be taken and necessary permissions are given for the requested Files.
Sometimes we have to take concern of different departments into consideration.
For Example: - Pollution Board Permissions for some Industries.
Benefits:
Easy File Tracking
Restricted Access
Person Independent Processes
Senior Management Control
Web Access Manager
Features provided by File Tracking System are:
Suitable for any government organization
Streamlines your processes
Saves time and money
Making the organization efficient.
MODULE DESCRIPTION:
This application has been divided in to four modules
1. Admin Module:
In this module Administrator will add users to work with files.
He can check exact status of the files and he receives completed files from other departments.
Administrator can delete the files from database after processing of files. Administrator can see the pending files list.
2. Department Module:
The users are
§ Clerk
§ Superintendent
§ Deputy secretary
§ Additional Secretary
§ Secretary
§ Ministry
All the above users receive the files from other departments to be processed.
He can accept or reject the files from other departments.
After completion of process they dispatch the file to any other department.
3. Client Module:
Client can check the exact status of the file in which department it is processing.
If the file is rejected he can see the reason for the rejection.
4. Reports Module:
In this module administrator will get different types of reports like Number of employees of a company and files uploaded etc. This module is controlled by administrator only.
Software requirements:
Operating System : Windows
Technology : Java/j2ee (JDBC, Servlets, JSP)
Web Technologies : Html, JavaScript, CSS
IDE : My Eclipse
Web Server : Tomcat
Database : Oracle
Softwareâ„¢s : J2SDK1.5, Tomcat 5.5, Oracle 9i
Hardware requirements:
Hardware : Pentium based systems with a minimum of p4
RAM : 256MB (minimum)
