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ABSTRACT
UNIVERSITY MANAGEMENT SYSTEM (UMS) deals with the maintenance of university, college, faculty, student information with in the university. UMS is an automation system, which is used to store the college, faculty, student, courses and information of a college.
Starting from registration of a new student in the college, it maintains all the details regarding the attendance and marks of the students. The project deals with retrieval of information through an INTRANET based campus wide portal. It collects related information from all the departments of an organization and maintains files, which are used to generate reports in various forms to measure individual and overall performance of the students.
Development process of the system starts with System analysis. System analysis involves creating a formal model of the problem to be solved by understanding requirements.
PURPOSE OF THE SYSTEM
UNIVERSITY MANAGEMENT SYSTEM [UMS] deals with the maintenance of university, college,facultie, student information with in the university. This project of UMS involved the automation of student information that can be implemented in different college managements
The project deals with retrieval of information through an INTRANET based campus wide portal. It collects related information from all the departments of an organization and maintains files, which are used to generate reports in various forms to measure individual and overall performance of the students.
EXISTING SYSTEM
The system starts with registration of new staff and students. When the subjects are to be allocated to the faculty, the Head of the Department should enter everything in the Excel sheets. Then the staff enters corresponding subject’s attendance and marks of a student then those must also be entered in the Excel sheets and validations are to be done by the user itself. So there will be a lot of work to be done and must be more conscious during the entrance of details. So, more risk is involved.
PROBLEMS IN THE EXISTING SYSTEM:
Storing and accessing the data in the form of Excel sheets and account books is a tedious work. It requires a lot of laborious work. It may often yield undesired results. Maintaining these records as piles may turn out to be a costlier task than any other of the colleges and institutions
Risks involved in existing system:
Present System is time-consuming and also results in lack of getting inefficient results.
Some of the risks involved in the present system are:
• During the entrance of marks and attendance, if any mistake is done at a point, then this becomes cumulative and leads to adverse consequences
• If there is any need to retrieve results it may seem to be difficult to search.
PROPOSED SYSTEM
UMS (UNIVERSITY MANAGEMENT SYSTEM) makes management to get the most updated information always by avoiding manual accounting process. This system has the following functional divisions.
• University Administrator
• College Administrator
• User (Students / Faculties)
University Administrator has the functionality of registering new colleges and courses.
College Administrator has the rights of creating department, allocating courses to departments, creating faculties, students and allocating subjects to faculties, and modifications in the data entered by the user can also be done by the college administrator.
User of this may be faculty or students. Faculty has the facility of entering the marks and attendance of the students. Students can check their marks and attendance but there is no chance of modifications.
Reports must be generated for the existing data i.e. for attendance and marks of the students, which are used to assess the performance of the students. These reports should be viewed by the in charge and user.
INTRODUCTION
After analyzing the requirements of the task to be performed, the next step is to analyze the problem and understand its context. The first activity in the phase is studying the existing system and other is to understand the requirements and domain of the new system. Both the activities are equally important, but the first activity serves as a basis of giving the functional specifications and then successful design of the proposed system. Understanding the properties and requirements of a new system is more difficult and requires creative thinking and understanding of existing running system is also difficult, improper understanding of present system can lead diversion from solution.