Presented by:
Shahin R Krishna

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Sumantra Technologies - Orionis Technologies & Solutions Pvt.Ltd. Sumantra Technologies
1. INTRODUCTION
1.1 About the firm
Sumantra Technologies is the advanced technology training division of Orionis Technologies & Solutions Pvt.Ltd. Sumantra Technologies provides continuous professional training to Corporate Organizations, Professionals, and Students to maintain their skill sets on par with the latest in technology.
Their major activities are :
 On Job Training
 Academic Projects
 Advanced Career Training
 Curriculum Based Training for Schools and Colleges
 Corporate Training
 Placement Assistance
1.2 About the project
Even though Sumantra Technologies is an technology division of a known software development firm, most of the institute management process is accomplished manually.
In order to fasten the process, so as the growth of the firm, a management system that automates the manual institute management process can contribute a very well determined role.
Institute Management System (IMS) for Sumantra Technologies is an application that is expected to be capable of performing the functions that are considered essential for such an institute’s management.
IMS focuses on automating various departments’ functions in such a way that it would be easier to accumulate and manage data, analyze data, generate reports, etc...
1.3 Departments
The users of the system are distinguished by the nature of their work. So the access to the system is distributed department wise. Each department will have access only to certain modules of the system.
1.3.1 Administrator
The overall management and assessment of performance of various departments of the institute is done by the administrator. Administrator is the central authority of the system. An admin account has no restriction over the system.
1.3.2 Human Resource
HR department will be assessing employee & student performance in a regular basis. They will be using the system to help the marketing department to make strategies and to keep instructor-student ratio well maintained.
1.3.3 Accounts
Accounts department manages the financial transactions happening in the system. They manage the fees, payroll, commissions paid, commissions received and other expenses.
1.4 Features
• Administrator
• Security
• Enquiry & Registration
• Program Manager
• Asset Manager
• Fee Manager
• Payroll Management
• Lab Scheduling
• Employee Manager
• Student Attendance Manager
• Placement Manager
• Accounts Manager
• Project Progress Tracking
• Reports
2. OBJECTIVES
Institute Management System will be focusing on automating the processes involved in managing the institute. Sumantra as an institute has to perform various functions such as offering new training programs and project assistance to corporate employees as well as student’s academic projects.
2.1 Existing System
A client of Sumantra will undergo various procedures before being a consumer of it. They may make an enquiry first then register for the program. The enquiry asks the client to fill a form that will be collecting the clients’ personal, educational, and professional information.
After registering he or she will be making payment. The payment may be in installments or single. Tracking of installments and dues will be requiring a lot of human work hours. And also it is difficult to track the favors given to a particular student.
Lab scheduling, Identifying the students of college, making list of colleges and corporate firms, identifying students density peak time, project period of each college, Payroll management, making reports are also need a lot of manual work, and of course creating unintentional delays.
2.2 Proposed System
Proposed system is IMS will be overcoming the disadvantages of manual work. It has Enquiry & Registration Module to handle the enquiry and registration. This will be collecting the information of the clients’ personal, professional and educational profile. Store it in a way so that every college or company will have an entry in corresponding tables in the database. These tables will be helpful while generating reports for making marketing strategies
The Payroll Management & Fee Management module will be handling the fee collection and compensation paid to employees.
The Lab Scheduling module will be ensuring that there are enough instructors to assist students. And it will be able to inform the user about the peak hours and idle hours.
3. SCOPE
3.1 Administrator
Administrator has full control over the system. Admin manages the user accounts. Admin registers each and every user of the system. Admin can generate report to assess the performance to the institute so far.
3.2 Security
A username, password & department combination is used as the authentication credentials to the system. This information, when provided, cross matched with information stored in the database. The login credentials are kept in database encrypted. And any data related to the password is also encrypted. The department is used as a criteria to create various access level with in the system.
3.3 Programs Registration
A new programoffered by SumantraTech. is added to their “Courses offered Profile” so as to support the Enquiry & Registration Management. The various Programs currently offered by Sumantra Tech. are
Courses:
 On Job Training
 Academic Projects
 Advanced Career Training
 Curriculum Based Training for Schools and Colleges
 Corporate Training
 Placement Assistance
Subjects:
 Object Oriented Analysis and Design
 Oracle (SQL and PL/SQL, DBA, Performance Tuning)
 Microsoft SQL Server
 J2EE and related areas
 .NET (VB.NET, C#, ASP.NET, etc.)
 C, C++ ,VC++
 Scripting Languages.
 PHP & MySQL
3.4 Enquiry & Registration
This module handles the enquiries and registration requests. This module is meant to collect the client information as well as the college/company information where they belong to.
The information is stored in the database in various tables, so that every college/company will have a profile in the IMS. This helps the departments to make marketing strategies, etc…
3.5 Fee Management
Fee schemes, collection, Receipts, Due notification, Offering Discounts, Generating monthly and annual reports are performed by this module.
3.6 Lab Scheduling
This module focuses on managing scheduling of the lab. Those students have a personal laptop can do their work without using the lab facilities, so that the free systems can be allotted to those who are running out of schedule and require more lab time. It also manages the instructor workload by allotting more lab assistants at peak periods.