1) Introduction:
1.1) Purpose: The aim of University Admission System is to computerize University admission process
for higher education courses. Its basic objectives are to extend their reach to geographically scattered
students, reducing time in activities, centralized data handling and paperless admission with reduced
manpower. Its other factors are cost cutting, operational efficiency, consist view of data and integration
with other institutions. Main challenges are effectively sync internal and external operations in such a
manner that job can be finished within time limit and integration with different agencies on an agreed
upon common data format.
1.2) Scope:
University can approach to the geographically scattered students .
Trace all of the University Courses and the seats in each college falls under the University.
Common interface on web accessed by everyone.
Online selling of admission forms along with online submission and online payment.
Central database having all information about candidates, colleges, courses, seats & hostels.
Sending call letters to online users on e-mail, call letter will contain centre for examination based
on preferences given by candidate drawn out from database.
Online examination question paper setting by professors.
Marks details & verifications of filled forms for eligibility checking through online contact with
Universities/Boards.
Online onsite examination along with evaluation of answers given by students & marks allotment.
Preparation of merit list for each category and each course.
Online onsite counseling procedure having various phases ie. I, II,III phases.
College, seat allotment along with hostel allotment based on status of colleges information stored
in database.
On each event all information is stored in central database controlled by authorized persons &
online available for candidates.
1.3) References:
IEEE SRS Format
The J2EE 1.4 Tutorial by Sun Microsystems.
Complete Refrence in Java, Prentice Hall India
IBM DeveloperWorks
Rational Application Developer Tutorial, IBM Publications
http://publib.boulder.ibm
http://iitd.ernetjee/
http://aieee.nic
http://gate.iitm.ac
http://jnu.ac
Kick-start your Java apps, Part 1 & 2: Free software,fast development; Sing Li (IBM Developer Kit)
Wiley Publishiers, Java 2 Enterprise Edition 1.4 Bible Prentice Hall India
Deitel n Deitel, Java How to Program, 4th Edition
Central System for Admission to Universities (CSAU) Version: <1.0>
Software Requirements Specification Date: 2/3/2008
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1.4) Project Team & Work Role:
S.No. Member Name Work Distribution
1 Chandra Prakash User Interface(UI) design , Web Design & Development, Java
Server Pages (JSP)
2. Dhirender Sharma Xml Technologies ,Java Mail and Application Development
3. Rahul Kala Algorithmic Development ,Architectural Design , Data
Structure and Application Development
4. Rahul Khandelwal Database technologies , survey and analysis* model and user
feedback
* survey and analysis were done by all members
1.5) Technologies used:
Database Server: DB2 (v9.1, IBM)
Web Server: Websphere (IBM)
Application Server: WAS (Websphere Application Server, IBM)
WSAD: Development Tool
IDE: Eclipse, Rational Application Developer
J2EE: Application Architecture (Sun Microsystems)
Language: J2EE, SQLJ
XDoclet
Sun Java Mail APIs
Jbuilder
1.6) Definitions, Acronyms and Abbreviations :
Subject opted: while filling admission form , subject selected by candidates for their respective
course. Candidate will give entrance examination only of these subjects.
Payment transaction: Transaction between candidate account to University account as a
payment of purchasing of form. It can be either through credit card or Demand Draft .
Personal details: Details of candidate such as name, qualification, phone number, address, email
address etc.
Online Onsite Examination: The examination will be conducted on examination centers in
online manner. The Question paper will be downloaded on the day of the exam from the central
database on each center prior to the examination. Once the examination over the database
containing the answers will be uploaded back to the central database. This is done so that it can
overcome any internet connection faults.
Counseling Phases: Counseling would be conducted in three phases ie. I ,II,III. Eligible
candidate would go to the next phase only when he didn’t get any college in current phase
counseling .
HTML: Hypertext Markup Language is a markup language used to design static web pages.
EJB: Enterprise Java Beans.
Central System for Admission to Universities (CSAU) Version: <1.0>
Software Requirements Specification Date: 2/3/2008
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J2EE: Java 2 Enterprise Edition is a programming platform part of the Java Platform for
developing and running distributed multitier architecture Java applications, based largely on
modular software components running on an application server.
DB2: DB2 Database is the database management system that delivers a flexible and cost effective
database platform to build robust on demand business applications.
WAS: Web sphere application server is an application server that runs business applications and
supports the J2EE and web services standards.
WSAD: Web sphere studio application developer is a toolkit which is designed for the creation of
more complex projects, providing fully dynamic web application utilizing EJB’s . This consist of
EJB tools , CMP ,data mapping tools & a universal test client that is designed to aid testing of
EJB’s.
HTTP: Hypertext Transfer Protocol is a transaction oriented client/server protocol between web
browser & a Web Server.
HTTPS: Secure Hypertext Transfer Protocol is a HTTP over SSL (secure socket layer).
TCP/IP: Transmission Control Protocol/Internet Protocol, the suite of communication protocols
used to connect hosts on the Internet. TCP/IP uses several protocols, the two main ones being
TCP and IP.
SMTP: Simple mail transfer protocol ,used to send emails
TC: transfer certificate .The certificate issued by the previous institute/school to the candidates
DD: Demand Draft .One of the mode of the payment during registration and counseling time.
CC: Credit Card .Another mode of the payment during registration and counseling time.
1.7) Time Plan:
As the project scheduling is very important for successful completion of the project. We followed the
Waterfall Software Development model for developing the application. So we have scheduled the
project plan as follows:
S. No. Phase Name Approx.
Days
Actual
Days
Calendar Schedule
1. Analysis 30 28 Jan 5 – Feb 4
2. Design 35 37 Feb 5 – March 10
3. Code 40 Ongoing March 11 - April 20
4. Test 20 To be done April 21 – May 10
5. Deploy / Deployment Script 5 To be done May 11 – May 15
6. Documentation/End-UserSupport
- Ongoing March 1 – May 15
We have developed all Module (names give below) of the project, the development plan for different
modules with different teams is as follow:
S.No. Module Name Features and Front end Team Members
1. University Site Exam details , Online form (*.jsp) Chandra Prakash ,
Dhirender Sharma
2. Admin Add User, Course, College; Set user
Permission, Login, (*.jsp)
Dhirender Sharma,
Chandra Prakash
3. Candidate Form view, update ,get detailed exam Rahul kala ,
Central System for Admission to Universities (CSAU) Version: <1.0>
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result (*jsp) Rahul Khandelwal
4. Form Controller\ Main
Counselor
Form update, Add candidate ; XML
interactions ; Allotment of roll no &
exam center; Merit list generation
(*jsp)
Dhirender Sharma ,
Rahul kala
5. Head Exam Controller Question paper assignments to
Professors; Add ,modify & delete
Questions (*.jsp)
Dhirender Sharma ,
Rahul Kala
6. Main Paper Setter Add ,modify & delete Questions ;
Regulate Assistant paper setter of
respective subject(*.jsp)
Rahul Khandelwal ,
Dhirender Sharma
7. Assistant Paper Setter Add ,modify & delete Questions (*.jsp) Dhirender Sharma ,
Rahul Khandelwal
8. Local Exam Conductor Download question paper and upload
Student Solution through Xml
interaction ; Student verification (*.jsp)
Rahul kala ,
Chandra Prakash
9. Examination Module Login ;Take Examination
(*.Application)
Rahul kala ,
Rahul Khandelwal
10. Local Counselor Document verification ; Counseling fee
submission(*.jsp)
Chandra Prakash
11. Counseling Module Login ,choice available; Student
preferences fulfillment ; form 1 and
form2 fulfillment (*Application)
Chandra Prakash ,
Rahul kala
1.8) Intended Audience
The software is intended to be used by all universities. It may be used for the end-to-end
solutions to admission. It may also be used for the organizations that conduct entrance
examinations like AIEEE, GATE etc. This software has various modules. Individual modules
may be used for specific purposes. The examination module can be used as a tool for online
exam conductance, paper setting or result declaration by any organization in any field. Being the
first tool of its kind to serve as an integrated tool, the applicability is huge.
2) Overall description
It describes the general factors that affect the product and its requirements.
2.01) Product Perspective:
Central System for Admission to Universities (CSAU) Version: <1.0>
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The web pages (JSP/XHTML) are present to provide the user interface on customer client side.
Communication between customer and server is provided through HTTP/HTTPS protocols.
The Client Software is to provide the user interface on system user client side and for this TCP/IP
protocols are used
On the server side the web server and application server for hosting the application and SMTP
server is used for mail and database server is for storing the information.
