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ABSTRACT

In this paper we propose a novel architecture for a complete student tracking, reporting and information management system using Radio Frequency Identification (RFID) and Finger print (Biometric) system. This architecture can be used in places where RFID tagging student Identification card is compulsory. A student information system may provide capabilities for entering student test and other assessment scores, building student schedules, tracking student attendance, and managing many other student-related data needs. Student, Teachers, Parents, and Administrators each get their own personal login into Online Grades, which allows them to see all of the grades in all of their classes. If parents have more than one student at a university, they only need one parent login to see the grades of all of their students. It is entirely web based and can run from a centrally located division wide server or a single computer in a university. It is designed to support an entire division on one or more central computers but can also work just fine for a single university.
The system consists, a tracking system that finds the target's position using RFID and finger print. A decision system that first recognizes and records the events from RFID and Finger print and then sends orders to other functions to commence further processing. A central data management is employed to allocate resources and assign target priority for the decision system.
It has the following features:
1. Attendance
2. Discipline
3. Report Card System
4. Online Grade book
5. A Transcript System to print student transcripts
6. Parent / Student Viewing scripts.

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Introduction:
This paper attempts to develop an Online Student Attendance Management System to illustrate the Online Service Using Stored Information. This online system is based on three tier client server application model. Manual control of attendance is time consuming and not effective. This project is intended to produce an automated solution for attendance management. Using this online system, daily attendance of students in schools and colleges can be easily managed. Also, teachers can manage the grade of each student in an efficient manner. This online system allows parents to track the progress of their children using the online facility.
Purpose:
Objectives of this online system are,
 Teachers can manage attendance using computerized data management so that paperwork can be eliminated.
 Generate attendance reports any time which allows teachers to know student is eligible to attend the exams or not.
 Students as well as parents can track grades effortlessly.
 Students can endorse the reason for absence.
Scope:
This online based tool can be used in schools, colleges and universities and the instructors can manage database of each student effectively. Also it enables parents of each student to closely watch and track their child’s performance.
This online software can be used by administrators, instructors, students and parents. The administrator is supposed to manage the entire system. The scopes of each user are given below:-
 Administrator:
• Add/delete the student, instructor and parent information into the database.
• Edit the course information.
• Allocate username for students, instructors and parents.
 Instructors:
• Can edit the attendance information of each student on a daily basis.
• Can edit the grade information of each student on a daily basis.
• Can track attendance information of each student of his/her course.
 Students:
• This system provides a personal webpage for each student. Based on the username and password, the system will be redirected to his/ her personal webpage.
• Personal webpage of each student includes personal information like first name, surname, birth date and student ID along with attendance information and grade in each course.
 Parents:
• Each Parent has separate usernames and passwords.
• Depending on the username and password, the parents can view their child’s progress and attendance in each course.
 Courses:
• The administrator should keep the information about the course information like weekly hour, course code, course name, semester and year.
Design:
Programming languages:
• PHP
“PHP (Hypertext Preprocessor) is a popular general-purpose server side scripting language which can be embedded into HTML to create a wide variety of mini-applications, but can also be used to build large-scale complex applications.” (Web Accessibility and Development Glossary).
• JavaScript:
“A scripting language developed by Netscape to enable Web authors to design interactive sites. Although it shares many of the features and structures of the full Java language, it was developed independently.” (JavaScript).
 Use cases:
• User registration:
o User registration is managed by the administrator of the system.
o System has only one administrative user.
o Types of users other than administrators are instructors, students and parents.
o During user registration, the administrator should provide unique user id and a common password which can be changed by the user.
• Login:
o First, the user needs to select the user type i.e. administrator or student or instructor or parent.
o Then enter the user name and password.
o Based on the type, user name and password the system will redirect the user to the corresponding page.
• Search Student:
o This functionality is available, if the type of user is administrator or instructor.
o User has to enter the name of student in search edit box and then press the search button.
o Application server will list the student’s name available in the database, based on the student name entered by the user.
o The page link to the webpage of each student shall be available along with search results.
• Add Student:
o This functionality is available if user type is administrator.
o Administrator should be able to enter user information like first name, surname date of birth and course id.
o Depending on first and surnames, user name should be provided. Also, a button is provided to check the availability of user names.
o When the user presses submit button, these information are saved in the database server.
• Delete Student:
o This functionality is available if user type is administrator.
o When the user presses delete after selecting a student, the entry in the database server will be erased.
• Edit Student:
o This functionality is available if user type is administrator.
o The user can edit user information based on the comments given by the student.
• Add Parent:
o This functionality is available if user type is administrator.
o User has to enter the unique user id of his/ her child.
o Administrator has to assign a unique user name for parent.
• Edit Parent:
o This functionality is available if user type is administrator.
o If more than one child is studying the course or wrong student user id is entered, the administrator can correct this information.
• Add Course:
o This functionality is available if user type is administrator.
o User can add course name, course duration, unique id of the course and the year.
• Edit Course:
o This functionality is available if user type is administrator.
o User will be able to edit the course name, duration and year. However, he or she will not be able to edit the course id once created.
• Add Teacher:
o This functionality is available if user type is administrator.
o Administrator has to assign a unique user id for the teacher.
o Has to assign the course id while adding the teacher.
• Edit Teacher:
o This functionality is available if user type is administrator.
o Can change the course id.
• Delete Teacher:
o This functionality is available if user type is administrator.
o When the user presses delete after selecting a teacher, the entry in the database server will be removed.
• Add Grades:
o This functionality is available if user type is instructor.
o Teacher can assign the grade after selecting student name.
• Enter Attendance:
o This functionality is available if user type is instructor.
o User will be prompted to enter course id. Then names of all students doing that course will be listed.
o Teacher can enter the attendance of each student.
• Change password:
o This functionality is available to all users including administrator, or students instructors and parents.
o User has to access his page using the current password and then enter a new password and renter the same to make the change effective.