ABSTRACT

The amount of information available to us is literally exploding to manage this large task we require tools that simplify the management and presentation of data in a timely and ordered fashion.
The software Test Co-ordination system is a tool for atomizing the test process carried out in MCA department of PESIT the software facilitates the test coordinators.
Test coordination system simplifies the activities of test coordination process by automating the various tasks being followed by the MCA department. The software maintains detailed information about the student and his academics details. It also maintains records pertaining to attendance and marks details for each student.

Objectives:

¢ The Software will provide high flexibility and simplified approach for the system.
¢ Reports will help in easy maintenance of various records pertaining to the different aspects of the system.
¢ Manual tasks such as seating arrangements and finalization of IA marks will be automated.
¢ Charts will give Advanced Analysis about Performance across internals.

INTRODUCTION

The Test Coordination system is a Standard process followed in MCA Department of PESIT for the whole coordination of the Internal Test conducted.

The existing system involves a lot of manual and handwritten work and hence almost always prone to some kind of an inevitable human error.
¢ Since data is temporarily stored and needs to be entered explicitly for each report.
¢ Manual tasks such a seating arrangements and report generation for list of absentees, etc are repetitive tasks.
¢ Maintaining Huge amount of data pertaining to marks of students is very difficult without a specialized system
¢ The different types of reports to be prepared including the final IA marks which include the average marks and also lab internal marks is very tiresome.

The proposed system in many ways overcomes the drawbacks of the existing system especially in the reduction of repetitive tasks such as Marks entry for report generation and Seating arrangement. Along with overcoming the drawbacks it provides certain new innovative features such as student Performance Analysis across internals through the Pictorial Representation of Charts which gives an instant idea of performance and consistency , which helps the department to regulate studentâ„¢s performance.

Some of the salient features of the proposed system are

¢ The software maintains detailed information about the student and his academics details.
¢ Performance Analysis of student for each Subject and across Internals opted through Bar Charts
¢ Single system for workstation, spares and customer care sections their by eliminating information being isolated in the sections, leading to inefficiency of the organization.

System Requirement Specification (SRS)

5.1 Introduction
SRS is a document that completely describes what the proposed system should do without describing how the software will do it. It is completely responsible for describing the external behavior of the proposed software.
Need for SRS:
1. An SRS establishes the basis for agreement between the client and the supplier on what the software product will do.
2. A high-quality SRS pre-requisite to high quality software and reduces the development cost providing a reference for the validation of the final product

Writing SRS is the most challenging part of the project development phase. Its basic purpose is to bridge the communication gap between the customer and the developer. Another important purpose of developing an SRS is helping the clients understand their own needs. SRS establishes the basis for agreement between client and supplier on what the software product will do.

5.2 System requirements

Current System
¢ Requires considerable amount of work and is sometimes error prone.
¢ All the Student, subject and Test details are maintained by typing manually in Excel Sheets and this increases complexity.
¢ The Faculty needs to make seating arrangements manually and is very cumbersome.
¢ The Faculty needs to calculate Total marks and average of marks for each student manually.
¢ Searching of records takes much time, & sometimes may lead to wrong results.




5.3 Proposed System
¢ TEST Coordination system fully atomizes using VB as the front end and SQL Server 2000 as back end.
¢ The user who will be using the automated system needs to enter only the student, subject and Test marks details. The details will be stored in database and can be accessed easily by selecting semester, section, or subject code, or Test Number, or Room No like keys from the combo box.
¢ The data is secured and requires login name and password before using the application.
¢ The user can easily find the student details and marks details & generate reports by just click of a button.
¢ Reduces stress, workload, and gives proper and accurate results in no time.

5.4 Functional Requirements

¢ Login must be provided with user name and password to avoid unauthorized access to the system.
¢ The system should be operated by Test Coordinator of the department as well as by other authorized staff.
¢ The system must validate the inputs given by the user to ensure consistent and error free data.
¢ The user must be able to generate the student report, test marks details report at a given point of time.
¢ The user must be able to save the generated reports to disk or print them.
¢ The user must be provided an option to modify or delete the details of student test marks and other details.




. HARDWARE and SOFTWARE REQUIREMENTS

A system development environment is a set of hardware and software tools that act in combination in an integrated way to provide support for the whole of the software process form initial specification through to testing and delivery.

The minimum hardware requirements for system to work efficiently are:

Processor : Preferable Pentium III and above
Memory : 128 MB RAM
Hard disk : 20GB

The minimum software requirements for system the are:

Operating System : Windows 9x or higher
Front End : Java
Back End : MS SQL Server 2000
Reporting Tool : Crystal Reports 8.0