HOSTEL MANAGEMENT SYSTEM

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Introduction

This system is designed in the favor of the Hostel Management, which helps them to save the records of the students about their rooms and other things.

It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information about those students who left the hostel some years before.

It also helps them to retrieve the staff details.

This system also carries out the automatic allotment or evacuation of rooms for the students and also, automatically calculates all the bills and issues the notifications for those students who are against some rules.

Thus, in order to ease the process, we need to develop software which can handle all the aforementioned problems.

To replace the existing system which is much more time consuming, we are developing a software which is user-friendly and its functionality is very good compared to the existing one.

LIMITATIONS :-


Records are hand-written in registers.

Too many registers for too much information.

Registers are not very well maintained.

Any types of details are not available easily.

Any type of loss or damage of these registers causes the loss of many records at a time.

ADVANTAGES

The system takes the details of reservations. It allocates reservations to beds. It stores all the information on a database. Links within the display make it especially easy to use.

Any data from the system can be exported either on paper, as a comma-separated text file, or in XML format. In this way, it can be made to interact with other packages, such as financial systems, word processors (for invoices) and booking engines, provided those systems facilitate it.

All the data are held on your computer, it does not involve the Internet.

Within the scope of the software, the system can be tailored to your
particular hostel’s needs for a moderate extra cost.

The system runs on a single computer.

It is kept simple, easy to learn, and low cost, thus making it work on a wide range of platforms.