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ABSTRACT
As the name specifies “HOSTEL MANAGEMENT SYSTEM” is a software developed for managing various activities in the hostel. For the past few years the number of educational institutions are increasing rapidly. Thereby the number of hostels are also increasing for the accommodation of the students studying in this institution. And hence there is a lot of strain on the person who are running the hostel and software’s are not usually used in this context. This particular project deals with the problems on managing a hostel and avoids the problems which occur when carried manually. Identification of the drawbacks of the existing system leads to the designing of computerized system that will be compatible to the existing system with the system Which is more user friendly and more GUI oriented. We can improve the efficiency of the system, thus overcome the drawbacks of the existing system.
• Less human error
• Strength and strain of manual labour can be reduced
• High security
• Data redundancy can be avoided to some extent
• Data consistency
• Easy to handle
• Easy data updating
• Easy record keeping
• Backup data can be easily generated
1. INTRODUCTION
1.1 PROBLEM STATEMENT
This system is designed in favor of the hostel management which helps them to save the records of the students about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information of about the those ones who had left the hostel.All the hostels at present are managed manually by the hostel office. The Registration form verification to the different data processing are done manually. Thus there are a lot of repetitions which can be easily avoided. And hence there is a lot of strain on the person who are running the hostel and software’s are not usually used in this context. This particular project deals with the problems on managing a hostel and avoids the problems which occur when carried manually Identification of the drawbacks of the existing system leads to the designing of computerized system that will be compatible to the existing system with the system which is more user friendly . We can improve the efficiency of the system, thus overcome the drawbacks of the existing system. We design this system of the hostel management especially for the college hostel, through this they cannot require so efficient person to handle and calculate the things. This system automatically calculates all the bills and issued the notifications for those students who are against some rules.
1.2.OBJECTIVES OF PROJECT
This software product the hostel management to improve their services for all the students of the hostel. This also reduce the manual work of the persons in admin penal and the bundle of registers that were search when to find the information of a previous student, because through this system you can store the data of those students who had left the hostel . Through this you can check the personal profile of all the current students within few minutes the data base of the system will help you to check a particular one. The system will help you to check the mess bills of every student and the student’s hostel dues. The students of the hostel will be recognized from the ID number allocated at the room rental time. In the last this system will improve the management work in the hostel.
2. REQUIREMENT ENGINEERING
Systematic requirements analysis is also known as requirements engineering.[3] It is sometimes referred to loosely by names such as requirements gathering, requirements capture, or requirements specification. The term requirements analysis can also be applied specifically to the analysis proper, as opposed to elicitation or documentation of the requirements, for instance. Requirements Engineering can be divided into discrete chronological steps:
 Requirements elicitation,
 Requirements analysis and negotiation,
 Requirements specification,
 System modeling,
 Requirements validation,
 Requirements management.
Requirement engineering according to Laplante (2007) is "a subdiscipline of systems engineering and software engineering that is concerned with determining the goals, functions, and constraints of hardware and software systems. In some life cycle models, the requirement engineering process begins with a feasibility study activity, which leads to a feasibility report. If the feasibility study suggests that the product should be developed, then requirement analysis can begin. The requirement engineering provides the appropriate mechanisam for understanding what customer wants.
2.1 FEASIBILITY STUDY
Feasibility study conducted once the problem is clearly understood.Feasibility study is a high level capsule version of the entire system-analysis and design process.The objective is to determine quickly and at the minimum expense how to solve the problem and to determine the problem is solved.The system has been tested for feasibility in the following ways.
Technical feasibility
Operational feasibility
Economical feasibility
2.1.1 Technical feasibility
A study of function ,performance and constraints may effect the ability to achieve an acceptable system so ,that necessary function and performance are achieved with in the constraints uncovered during system analysis.The software developed for the automation of Hostel Management System is platform independent and has predefined functions and constraints such as to locate the charges ,validating functions etc.,so the project is technically feasible.
2.1.2 Operational feasibility
The purpose of this project is to develop software named Hostel Management which facilitates quick registration process.The activities of the system such as data entry ,information retrieval ,updating and deletion of records from various tables etc are made easy .All the operators of this project are trained in this area.So this project is operational feasible.
2.1.3 Economical feasibility
Economic analysis includes a broad range of concerns that include cost benefit analysis ,long term cooperative income strategies,cost of resources needed for development .In existing they had to maintain a large number of books/registers is a costly affair.This can be avoided by putting the data in the computer format that is cheaper and reliable.Since the cost of resources for development of system satisfies the organization,the software is economically feasible.
2.2 REQUIREMENT ANALYSIS
Requirements Analysis is the process of understanding the customer needs and expectations from a proposed system or application and is a well-defined stage in the Software Development Life Cycle model. Requirements are a description of how a system should behave or a description of system properties or attributes. It can alternatively be a statement of ‘what’ an application is expected to do.Given the multiple levels of interaction between users, business processes and devices in global corporations today, there are simultaneous and complex requirements from a single application, from various levels within an organization and outside it as well.The Software Requirements Analysis Process covers the complex task of eliciting and documenting the requirements of all these users, modeling and analyzing these requirements and documenting them as a basis for system design. Software Requirements Analysis and Documentation Processes are critical to software project success. Requirements Engineering is an emerging field which deals with the systematic handling of requirements.