Presented By
Syed Kashif Hussain Sameer
Syed Mustafa Alam Quadri

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Enterprise Resource Planning System for Laptop Manufacturing
Introduction
 An Enterprise Resource Planning (ERP) system is an integrated web-based application used to facilitate the flow of information between all business functions inside the boundaries of the organization and manage the connections to outside stakeholders.
 ERP system provide an integrated suite of information technology applications that support the operations of an enterprise.
 The activities supported by ERP include
Financial Mgt.
Human Resource Mgt.
Operations Mgt.
ERP History
 The concept began in the 1960’s with Material Requirements Planning (MRP)
 The first actual ERP system was created in 1972, in Germany.
 In the early 1980’s MRP evolved into Manufacturing Resource Planning, or MRP-II
 In the 1990’s, with the year 2000 the advent of client/server platforms, business decided that there were benefits in integrating all the core systems across the internal enterprise
Current Scenario
 In todays Systems we see that Production processes have become increasingly complex and multi-faceted, leaving many manufacturers challenged to find methods for simplifying and streamlining their activities.
 There are different departments inside the same company which maintain a record of the their own departments.
 The customer calls up the company’s helpdesk and The order is placed along with the personal information, shipping address, billing address and credit card information by the Customer Support Executive or Customer Dept.
 The order goes out to various departments like Accounts ,Inventory,manufacturing Etc..
 Finally the end product (Laptop) is delivered to the customer .
PROBLEMS WITH CURRENT SCENARIO[ NON-ERP SYSTEMS]
 Existence of numerous distinct and independent databases: Each department in the company has a separate database which creates a confusion among the other modules and further complicates the tracking of the product when it moves from on department to the other.
 The work done is paper-based and requires multiple entry of data: The work done is usually carried out with the help of papers and registers which again have to be entered in the company’s database. This is a tedious process and sometimes risky because paper-work can be stolen or damaged due to certain reasons. Therefore more security is required.
 Long-term maintenance costs high: Due to the current system the time-frame in making and delivering the product increases which in turn increases the maintenance cost of the company towards the product
 Strategic decision-making not supported: The decision making process is very distributed among the various modules which makes it difficult for a workflow based strategic planning.
 In-house design limits connectivity outside the company: The Design of the various modules is limited within the company and prevents its communication with other parts of the business which is located outside the company. For example the company cannot predict the time required for shipping as the shipping department is a third-party module which is outside the company’s limit
TRADITIONAL MODEL: CLOSED DATABASE ARCHITECTURE
Proposed System
 The current system deals with the software as a medium which combines all the modules into a Single System known as ERP.
 To implement ERP systems, companies often seek the help of an ERP vendor or a third-party consulting company.
 Consulting firms typically provide three areas of professional services: consulting, customization, and support
 therefore we are developing such a system which supports all the operations and also provides full functionality to the customers as well as the manufacturers
 The systems combines the various modules such as Customer Support ,Accounts, Inventory and Manufacturing onto a single platform.In our case we consider the example of a Laptop Industry in which the various modules are integrated for better performance and faster yield
 Implementing an ERP system in an organization is an extremely complex process. It takes lot of systematic planning, expert consultation and well structured approach.
 While it may seem practical for an in-house IT administration to head the project, it is commonly advised that special ERP implementation experts be consulted, since they are specially trained in deploying these kinds of systems
Modules
 Now let us see the various modules present in our ERP
MODULES:
1. CUSTOMER REGISTRATION
2. PURCHASE MANAGEMENT
3. ACCOUNTS
4. INVENTORY MANAGEMENT
Customer Registration Module
 This module is mainly concerned with the customer registration and the login specifications which are taken into consideration for the details of the user who are about to place a purchase order.
 The customer registration is responsible for maintaining the customer details and registers them onto the company’s website.
 The registration is generally done through the company website or through Customer Care on Telephone.In our System we consider the Website for customer registration
 The procedure of customer registration is as follows
• When the customer visits the website he has to register himself in order to buy a product.
• We do this as to verify whether the genuineness of the customer as well as to keep him uptaded about the website.
• The customer is allowed to enter the general details such as name,age, gender etc…
• After registration is successful,an account is created on the User’s name and he can log into his account using his username and password.
Purchase Management Module
Purchase management is one of the most critical areas in the entire organization and needs intensive management. It can be described as the management of purchasing process, and related aspects in an organization.
After the successful registration of the user he is allowed to place a purchase request one thing that has to be noted here is that only the registered users can place an order where in the customer is supposed to enter his requirements
The components of this module are
 Purchase Request :After the successful registration of the user he is allowed to place a purchase request. The customer chooses from a variety of the respective products based on the Laptop Model or customizes his order based on his personal requirements.
 Request for quotation: A request for quotation is a purchase order which is non-validated yet. To be validated an order needs to be approved by both the company's management and by the supplier.
 Purchase Order: The Purchase Order is a confirmed Request for quotation. All Purchase Orders are accessible in a list view. It allows you to consult and manage your orders according to their different state or according to any other criteria.
Accounts Module
After confirming the order the request is sent to the accounts module. In this module we check for the authenticity of the account along so as to start the manufacturing process as soon as possible.
When the enquiry number is generated the request is automatically transferred to the Accounts Module. In the accounts module,the customer is asked to enter the details regarding the payment for the product.
The account holder can pay by using the following options
 Cash
 Net Banking
 Credit Card
 Cheque or Demand Draft
 Cash : The customer is asked to pay cash by givin him choices of the locations where he can pay the cash. Ex He can pay at the nearest ICICI bank.
 Net Banking: He can make an online transaction by using his bank account number. He is asked to enter his account number. After entering he will be connected to the bank server.After successful authentication the funds will be transferred to the company’s account.
 Credit Card: For those who are having credit card can directly make the payment using the credit card.They will be asked for their credit card number and Validity.After their credit card is validated the money will be transferred to the account of Laptop Company.
 Cheque or Demand Draft: The customer can make send a Cheque or DD in favour of the Company,once the Cheque/DD is cleared the money will be transferred to the company’s account.
 Demo of an Accounts page that is displayed for the user
Inventory Module
ERP Inventory module facilitates processes of maintaining the appropriate level of stock in a warehouse. Integration of inventory control module with sales, purchase, finance modules allows ERP systems to generate vigilant executive level reports
 The activities of inventory control involves in identifying inventory requirements, setting targets, providing replenishment techniques and options, monitoring item usages, reconciling the inventory balances, and reporting inventory status
 The aim of this module is to manage the resources available and also maintain the inventory on the basis of Demand and Supply of the various parts that are required in manufacturing the product.
 This module sees that the required amount of stock is available at the time of manufacture so as to minimize any sort of delay arising due to shortage of goods
This module can be divided into two parts
Product Analysis
Stock Analysis
Product Analysis
After the order for the product is received the company analyses the requirement of the customer.If the customer has selected a particular model then the stock is generally present in the company to manufacture that model but if it is a customized model then sometimes then a few products have to be ordered as per customers need.
Stock Analysis
The company identifies the stock that is already available and makes a list of parts that are required. The company then asks the Suppliers to provide them as early as possible. As soon as the parts arrive the manufacturing of the Laptops starts.
Advantages of our ERP
The Advantages of our proposed system are
 Smooth and seamless flow of information across organizational boundaries
 It follows a centralized approach to handle the day-today activities of the business environment.
 Significant Decrease in time of manufacturing the laptops
 It helps in customizing the Design and Manufacturing Process
 Better Account Handling due to simultaneous communication between the modules.
 Maintains the Consistency of Data by using a Single Database.
 Better and Systematic Inventory Handling which helps in customizing the software as per the user needs.
 Order tracking becomes easy and the status of the product can be known instantly
 It provides more Security when compared to current system due to data integration. Customers configure the software to meet their needs rather than developing software from scratch.
 It saves time and money.
 Reduces the complexity and helps in smooth functioning of Enterprise.
S/W and H/W Requirements
Software Requirements
The following are the Software Requirements we need for our Project
 1. Tools: Adobe Flex Builder 3, My Eclipse 5.5GA, Dreamweaver CS3
 2. Languages: KML, Core Java, Servlets, JDBC, MXML, Action Script, JavaScript
 3. Plugins: Subversive, Adobe Flash-Player 10, Flash Player Debug Version 10.
 4. Source Control: Visual SUN
 5. Database: Oracle log
 6. Web-Server: Apache Tomcat 6
Hardware Requirements
The Following are the Hardware Requirements needed for our product
 RAM : 1GB RAM
 HDD : 10GB of Free Space
 Processor: Pentium IV or Later
 Operating System: Windows XP or Later.
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