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Introduction
The client uses MS Excel, and maintains their product list, customer list, and prints the invoice, however it is not possible them to share the data from multiple system in multi user environment, there is lot of duplicate work, and chance of mistake. When the product price are changed they need to update each and every excel file. There is no option to find and print previous saved invoice. There is no security; any body can access any report and sensitive data, also no reports to find out the sales volume, stock list, and summary report. This eBilling and invoicing system is used to overcome the entire problem which they are facing currently, and making complete atomization of manual billing and invoicing system
Objective
This section presents a conceptual overview of the solution, and then provides an introduction to its requirements.
Solution Concept
The eBilling and Invoice System consists of:
• Customer, Products, Billing Generation: Automate the current manual bill generation system and maintain the searchable customer, products database and product invoice, maintain the data security, user rights.
• Report Generation: A Report Generation system will be developed for the user and management of eBilling and Invoicing System. This MIS system will have both details and summary type reports for analysis the sales volume, sales trend, available stock
Part of the solution will involve converting data from Microsoft Excel to the Database, system can import existing customer, product data from predefined MS Excel, CSV format. It reduces the data entry work and quick implementation of the system.
Usage Summary
eBilling and Invoicing System Version 1.0 will address the following use cases. The complete usage scenarios will be completed during the information-gathering process. Use cases will be created and prioritized. Selected use cases will be expanded into usage scenarios and features that are derived from both use cases and the usage scenarios, as represented in the following diagram: