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08-06-2015, 03:59 PM
download newspaper agency system
ABOUT THE PROJECT
This project News Paper Agency System is a circulation software and subscription management for newspaper and magazine distributors. It is a multiple newspaper subscription management software system that handles both newspaper and magazine circulation. This newspaper circulation system is designed for small publishers and both small and large home delivery and retail outlet distribution operations; and will give you the kind of control you want and need when you are responsible for the management and delivery of many different kinds of newspaper and magazine publications.
NEWS PAPER AGENCY SYSTEM MODULES
Login: User must provide their user name and password to get access the system, system validate user name and password. After successful login system will captured login date, time and allow to accessing the main screen and menu options as per user type.
Main Menu: After successfully login system display main screen with available menu option to the user as per rights. It also display user name, last logged in date, time in bottom of the screen.
User Master: The System Administrator can able to add, modify system users, and also set the login rights and privileges to particular system resources to particular user. Additional details like department name, contact no, email id of the users also captured.
Customer Master: Maintain details of customer, like name, delivery address, delivery line no, delivery charges, customer contact no, flag for customer active, if customer is not available for some days in a month, just set customer this flag, no paper will deliver for this customer for the period.
Employee Master: Employee master are used to maintain the employees details like name, address, contact no of the supplier. Paper and magazine are provided by the delivery man.
Product Master: Product Master used to enter product details like product id, product type i.e. News Paper or Magazine, product description, rate of the product, for news paper rate must be entered by day wise, most news paper having various type of rate for the each day.
by line no, for easy to distribute the paper / magazine to the delivery boy. This module is used to maintain line details including name of the delivery boy, address, contact no.
Package Creation: The customer selects the no. of papers he want to be provided.
Customer Master: This module used to enter customer requirement, for news paper system allow to set day wise requirement like for particular paper you can set the requirement for Sunday only. It is quite flexible module to set customer requirement. Search facility available for searching products.
Invoice Creation: Invoice Creation module is used to create bill for the customer, system has option to generate bill for single customer, for single line and for all the customers. It also calculate the previous due amount, delivery charges which will add to transaction amount. Bill can also have option to enter customize message. After generating of bill, it can be printed over dos matrix printer. System has option to print dos-based high speed printing.
Payment: Entry the amount received from the customer. This data will used to generate the outstanding bill report.
Monthly Sale Report: It shows the details of news paper and magazine sale for the selected month.
Line Report: Line wise product requirement: Shows line wise product and magazine count, this report will help to distribute the paper and magazine.
1.2 OBJECTIVE & SCOPE OF THE PROJECT
KD Newspaper Agency will serve the following objectives:-
1 Add and maintain records of available Papers and magazines.
2 Add and maintain customer details.
3 Add and maintain description of new packages.
4 Add and maintain new entered category of subscription.
5 Provides economic/financial reports to the owner monthly.
6 Provides a convenient solution of billing pattern.
7 Make an easy to use environment for users and customers.
1.3 PROBLEM DEFINITION
CURRENT SYSTEM
Before we begin a new system it is important to study the system that will be improved or replaced (if there is one). We need to analyze how this system uses hardware, software, network and the people resources to convert data resources, such as transaction data, into information products, such as reports and displays. Thus we should document how the information system activities of input, processing, output, storage and control are accomplished.
LIMITATIONS OF CURRENT SYSTEM
1. Inability of modification of data: The managing of huge data effectively and efficiently for efficient results, storing the details of the consumers etc. in such a way that the database can be modified as not possible in the current system.
2. Not user friendly: The existing system is not user friendly because the retrieval and storing of data is slow and data is not maintained efficiently.
3. Difficulty in reports generating: Either no reports generating in a current system or they are generated with great difficulty reports take time to generate in the current system.
4. Manual operator control: Manual operator control is there and leads to a lot of chaos and errors.
5. Lot of paperwork: Existing system requires lot of paper work and even a small transaction require many papers fill. Moreover any unnatural cause (such as fire in the organization) can destroy all data of the organization. Loss of even a single paper led to difficult situation because all the papers are interrelated.
6. Inability of sharing the data: Data cannot be shared in the existing system. This means that no two persons can use the same data in existing system. Also the two departments in an organization cannot interact with each other without the actual movement of data.
7. No support in decision-making: Existing system does not support managerial decision-making.
PROPOSED SYSTEM
Enabled the user to maintain the details in an effective and efficient manner. Properly handled the records of customer, employee, area, packages. Proper invoice creation and maintain the payment details. Accurate generation of reports provided with proper analysis of the service.
ADVANTAGES OF PROPOSED SYSTEM
1. Easiness in modification of data: The proposed system provides managing of huge data effectively and efficiently for efficient results, storing the details of the customers, employees etc. in such a way that the database can be modified.
2. User friendly: The proposed system is user friendly because the retrieval and storing of data is fast and data is maintained efficiently. Moreover the graphical user interface is provided in the proposed system, which provides user to deal with the system very easily.
3. Reports are easily generated: Reports can be easily generated in a proposed system. So any type of reports can be generated in a proposed system, which helps the managers in a decisions-making activity.
4. Sharing the data is possible: Data can be shared in proposed system. This means that two or more persons can use the same data in existing system provided that they have right to access that data. Also the two or more departments in an organization can easily interact with eachn other without the actual movement of data.
5. No or very few paperwork: The proposed system either does not require paper work or very few paper works is required. All the data is feted into the computer immediately and various bills and reports can be generated through computers. Since all the data is kept in a database no data of the organization can be destroyed. Moreover work becomes very easy because there is no need to keep data on papers.
6. Support strategic competitive advantage: Proposed system supports strategic competitive advantages. Since the proposed systems provide easiness in reports generating it will provide strategic advantages among competitors.
7. Computer operator control: Computer operator control will be there no errors. Moreover storing and retrieving of information is easy. So work can be done speedily and in time.
News Paper Agency System Modules
• Login: User must provide their user name and password to get access the system, system validate user name and password. After successful login system will captured login date, time and allow to accessing the main screen and menu options as per user type.
• Main Menu: After successfully login system display main screen with available menu option to the user as per rights. It also display user name, last logged in date, time in bottom of the screen.
• User Master: The System Administrator can able to add, modify system users, and also set the login rights and privileges to particular system resources to particular user. Additional details like department name, contact no, email id of the users also captured.
• Change Password: User can change his/her own password.
• Customer Master: Maintain details of customer, like name, delivery address, delivery line no, delivery charges, customer contact no, flag for customer active, if customer is not available for some days in a month, just set customer this flag, no paper will deliver for this customer for the period.
• Supplier Master: Supplier master are used to maintain the supplier details like name, address, contact no of the supplier. Paper and magazine are supplied by the supplier.
• Product Master: Product Master used to enter product details like product id, product type i.e. News Paper or Magazine, product description, rate of the product, for news paper rate must be entered by day wise, most news paper having various type of rate for the each day.
• Line Master: All customers are grouped by line no, for easy to distribute the paper / magazine to the delivery boy. This module is used to maintain line details including name of the delivery boy, address, contact no.
• Receiver Master: Maintain the name of the payment receive details, while entering the amount received from customer into the system, this receiver name also select from the dropdown.
Customer Requirement:
This module used to enter customer requirement, for news paper system allow to set day wise requirement like for particular paper you can set the requirement for Sunday only. It is quite flexible module to set customer requirement. Search facility available for searching products.
• Stock Inward: This module used to enter inward stock for particular day. Stock are received from supplier and need to enter into system for tally the count. There is check available while transaction processing for the day. It will validate the count for each paper requirement and inward stock. There is two different screen available for entering the inward entry tabular and grid wise. There is also option for Import stock quantity directly from selected date. Usually quantity different paper of each Sunday will be same.
• Daily Transaction: It is the back end process to be run daily to update the daily transaction in transaction table and lock the transaction. The actual bill will calculate from this transaction. System will take the details from each active customer, their requirement and get paper rate, calculate the amount, update the transaction for billing.
• Task Reminder: This module will help the user to remind the daily task like Update the customer requirement, stock inward and transaction processing.
• Bill Generation: Bill generation module is used to create bill for the customer, system has option to generate bill for single customer, for single line and for all the customers. It also calculate the previous due amount, delivery charges which will add to transaction amount. Bill can also have option to enter customize message. After generating of bill, it can be printed over dos matrix printer. System has option to print dos-based high speed printing.
• Bill Receivable: Entry the amount received from the customer. This data will used to generate the outstanding bill report.
• Query/Search Module: System user can query for particular customer, product, line by their id and name, and can see the details accordingly.
• Monthly Sale Report: It shows the details of news paper and magazine sale for the selected month.
• Daily Sale Report: It shows the details of news paper and magazine sale day wise.
• Balance Receivable: Shows customer wise balance amount receivable.
• Stock Inward: Show the details of stock inward for selected report.
• Line wise product requirement: Shows line wise product and magazine count, this report will help to distribute the paper and magazine.
ABOUT THE PROJECT
This project News Paper Agency System is a circulation software and subscription management for newspaper and magazine distributors. It is a multiple newspaper subscription management software system that handles both newspaper and magazine circulation. This newspaper circulation system is designed for small publishers and both small and large home delivery and retail outlet distribution operations; and will give you the kind of control you want and need when you are responsible for the management and delivery of many different kinds of newspaper and magazine publications.
NEWS PAPER AGENCY SYSTEM MODULES
Login: User must provide their user name and password to get access the system, system validate user name and password. After successful login system will captured login date, time and allow to accessing the main screen and menu options as per user type.
Main Menu: After successfully login system display main screen with available menu option to the user as per rights. It also display user name, last logged in date, time in bottom of the screen.
User Master: The System Administrator can able to add, modify system users, and also set the login rights and privileges to particular system resources to particular user. Additional details like department name, contact no, email id of the users also captured.
Customer Master: Maintain details of customer, like name, delivery address, delivery line no, delivery charges, customer contact no, flag for customer active, if customer is not available for some days in a month, just set customer this flag, no paper will deliver for this customer for the period.
Employee Master: Employee master are used to maintain the employees details like name, address, contact no of the supplier. Paper and magazine are provided by the delivery man.
Product Master: Product Master used to enter product details like product id, product type i.e. News Paper or Magazine, product description, rate of the product, for news paper rate must be entered by day wise, most news paper having various type of rate for the each day.
by line no, for easy to distribute the paper / magazine to the delivery boy. This module is used to maintain line details including name of the delivery boy, address, contact no.
Package Creation: The customer selects the no. of papers he want to be provided.
Customer Master: This module used to enter customer requirement, for news paper system allow to set day wise requirement like for particular paper you can set the requirement for Sunday only. It is quite flexible module to set customer requirement. Search facility available for searching products.
Invoice Creation: Invoice Creation module is used to create bill for the customer, system has option to generate bill for single customer, for single line and for all the customers. It also calculate the previous due amount, delivery charges which will add to transaction amount. Bill can also have option to enter customize message. After generating of bill, it can be printed over dos matrix printer. System has option to print dos-based high speed printing.
Payment: Entry the amount received from the customer. This data will used to generate the outstanding bill report.
Monthly Sale Report: It shows the details of news paper and magazine sale for the selected month.
Line Report: Line wise product requirement: Shows line wise product and magazine count, this report will help to distribute the paper and magazine.
1.2 OBJECTIVE & SCOPE OF THE PROJECT
KD Newspaper Agency will serve the following objectives:-
1 Add and maintain records of available Papers and magazines.
2 Add and maintain customer details.
3 Add and maintain description of new packages.
4 Add and maintain new entered category of subscription.
5 Provides economic/financial reports to the owner monthly.
6 Provides a convenient solution of billing pattern.
7 Make an easy to use environment for users and customers.
1.3 PROBLEM DEFINITION
CURRENT SYSTEM
Before we begin a new system it is important to study the system that will be improved or replaced (if there is one). We need to analyze how this system uses hardware, software, network and the people resources to convert data resources, such as transaction data, into information products, such as reports and displays. Thus we should document how the information system activities of input, processing, output, storage and control are accomplished.
LIMITATIONS OF CURRENT SYSTEM
1. Inability of modification of data: The managing of huge data effectively and efficiently for efficient results, storing the details of the consumers etc. in such a way that the database can be modified as not possible in the current system.
2. Not user friendly: The existing system is not user friendly because the retrieval and storing of data is slow and data is not maintained efficiently.
3. Difficulty in reports generating: Either no reports generating in a current system or they are generated with great difficulty reports take time to generate in the current system.
4. Manual operator control: Manual operator control is there and leads to a lot of chaos and errors.
5. Lot of paperwork: Existing system requires lot of paper work and even a small transaction require many papers fill. Moreover any unnatural cause (such as fire in the organization) can destroy all data of the organization. Loss of even a single paper led to difficult situation because all the papers are interrelated.
6. Inability of sharing the data: Data cannot be shared in the existing system. This means that no two persons can use the same data in existing system. Also the two departments in an organization cannot interact with each other without the actual movement of data.
7. No support in decision-making: Existing system does not support managerial decision-making.
PROPOSED SYSTEM
Enabled the user to maintain the details in an effective and efficient manner. Properly handled the records of customer, employee, area, packages. Proper invoice creation and maintain the payment details. Accurate generation of reports provided with proper analysis of the service.
ADVANTAGES OF PROPOSED SYSTEM
1. Easiness in modification of data: The proposed system provides managing of huge data effectively and efficiently for efficient results, storing the details of the customers, employees etc. in such a way that the database can be modified.
2. User friendly: The proposed system is user friendly because the retrieval and storing of data is fast and data is maintained efficiently. Moreover the graphical user interface is provided in the proposed system, which provides user to deal with the system very easily.
3. Reports are easily generated: Reports can be easily generated in a proposed system. So any type of reports can be generated in a proposed system, which helps the managers in a decisions-making activity.
4. Sharing the data is possible: Data can be shared in proposed system. This means that two or more persons can use the same data in existing system provided that they have right to access that data. Also the two or more departments in an organization can easily interact with eachn other without the actual movement of data.
5. No or very few paperwork: The proposed system either does not require paper work or very few paper works is required. All the data is feted into the computer immediately and various bills and reports can be generated through computers. Since all the data is kept in a database no data of the organization can be destroyed. Moreover work becomes very easy because there is no need to keep data on papers.
6. Support strategic competitive advantage: Proposed system supports strategic competitive advantages. Since the proposed systems provide easiness in reports generating it will provide strategic advantages among competitors.
7. Computer operator control: Computer operator control will be there no errors. Moreover storing and retrieving of information is easy. So work can be done speedily and in time.
News Paper Agency System Modules
• Login: User must provide their user name and password to get access the system, system validate user name and password. After successful login system will captured login date, time and allow to accessing the main screen and menu options as per user type.
• Main Menu: After successfully login system display main screen with available menu option to the user as per rights. It also display user name, last logged in date, time in bottom of the screen.
• User Master: The System Administrator can able to add, modify system users, and also set the login rights and privileges to particular system resources to particular user. Additional details like department name, contact no, email id of the users also captured.
• Change Password: User can change his/her own password.
• Customer Master: Maintain details of customer, like name, delivery address, delivery line no, delivery charges, customer contact no, flag for customer active, if customer is not available for some days in a month, just set customer this flag, no paper will deliver for this customer for the period.
• Supplier Master: Supplier master are used to maintain the supplier details like name, address, contact no of the supplier. Paper and magazine are supplied by the supplier.
• Product Master: Product Master used to enter product details like product id, product type i.e. News Paper or Magazine, product description, rate of the product, for news paper rate must be entered by day wise, most news paper having various type of rate for the each day.
• Line Master: All customers are grouped by line no, for easy to distribute the paper / magazine to the delivery boy. This module is used to maintain line details including name of the delivery boy, address, contact no.
• Receiver Master: Maintain the name of the payment receive details, while entering the amount received from customer into the system, this receiver name also select from the dropdown.
Customer Requirement:
This module used to enter customer requirement, for news paper system allow to set day wise requirement like for particular paper you can set the requirement for Sunday only. It is quite flexible module to set customer requirement. Search facility available for searching products.
• Stock Inward: This module used to enter inward stock for particular day. Stock are received from supplier and need to enter into system for tally the count. There is check available while transaction processing for the day. It will validate the count for each paper requirement and inward stock. There is two different screen available for entering the inward entry tabular and grid wise. There is also option for Import stock quantity directly from selected date. Usually quantity different paper of each Sunday will be same.
• Daily Transaction: It is the back end process to be run daily to update the daily transaction in transaction table and lock the transaction. The actual bill will calculate from this transaction. System will take the details from each active customer, their requirement and get paper rate, calculate the amount, update the transaction for billing.
• Task Reminder: This module will help the user to remind the daily task like Update the customer requirement, stock inward and transaction processing.
• Bill Generation: Bill generation module is used to create bill for the customer, system has option to generate bill for single customer, for single line and for all the customers. It also calculate the previous due amount, delivery charges which will add to transaction amount. Bill can also have option to enter customize message. After generating of bill, it can be printed over dos matrix printer. System has option to print dos-based high speed printing.
• Bill Receivable: Entry the amount received from the customer. This data will used to generate the outstanding bill report.
• Query/Search Module: System user can query for particular customer, product, line by their id and name, and can see the details accordingly.
• Monthly Sale Report: It shows the details of news paper and magazine sale for the selected month.
• Daily Sale Report: It shows the details of news paper and magazine sale day wise.
• Balance Receivable: Shows customer wise balance amount receivable.
• Stock Inward: Show the details of stock inward for selected report.
• Line wise product requirement: Shows line wise product and magazine count, this report will help to distribute the paper and magazine.
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