13-07-2015, 02:36 PM
download documentation of leave management system
Abstract:
The Employee Leave Information Management System designed to automate the process of employee’s administration and employee’s leaves management. This system maintains the information of all the employees of Andhra University Colleges of Science & Technology, Arts & Commerce and Engineering.
Employee Leave Information Management System was specially designed to manage the employee’s information. This serves as a tool for better management of Andhra University employee’s information. The main emphasis of this project is to develop an efficient web enabled application that can automate the needs of Employee Information Management. This is aimed at automating the existing manual system for quick information processing, generating statistical reports and to serve as a repository of data for better information exchange and future retrieval.
Existing System
Employee Leave Information Management System is operated manually and it has some limitations. The major tasks that are being handled are administration of employees, updating employee details, processing employee salary reports, updating of employee salary increments, employee promotions, processing employee leave applications and generating leaves reports. In the existing system all the information of Employees will be maintained in paper based records. So any information about the Employees can be found by searching vast records. There is a problem to maintain Employees Information in the manual process. So, these are the limitations in the existing system.
Proposed System
This system Employee Leave Information Management System is a simulation for the AUEILMS in the Andhra University. It gives a complete working capability of the Employee Leave Information Management System It is a remedy for the manual system. This provides a way to maintain the Employees information and can handle the major tasks easier. The objectives of the new system are:
To have a system confronting with latest technologies and web enabled.
To have an RDBMS as a back end for the processing of the system.
To maintain a Centralized database management system catering the needs of all users this is fully controlled and organized by an Administrator.
To provide a communication tool for better information exchange and organization of the system.
Time and money can be saved.
Employees can update their information.
Administrator can take decision for transfers and increments.
Good communication is provided with administrator.
To have facility for online leaves application and other information processing.
Online verification of leaves by providing the necessary information.
Online Sanctioning of leaves along with detailed description of leaves applied in each month.
To provide tools for generating data analysis, status report and statistical data maintenance information for better decision making and management information system.
Hardware Requirements:
The minimum requirements to run the proposed system are:
Processor : Pentium with min of 350MHz of speed
Hard Disk : Minimum of 4 GB
RAM : 256 MB of RAM
Software Requirements:
The minimum requirements to run the proposed system are:
Operating system : windows 2000.
RDBMS : SQL Server
Web Server : IIS
Introduction to Modules
The major activities that are being handled through the existing system are:
Employee Administration
Leaves Management
Administrative tasks
Search
Reports
Adding new Employee:
This module allows the user who enters the details of new employee. The details include employee ID, name, salary, date of joining, date of birth, department name. Designation etc.
Updating Employee Information:
This module provides the information belongs to the given employee ID and allows the user who changes the existing employee information.
Deleting existing employee:
This module allows the user to delete the existing employee information.
Online leaves processing:
This is the first phase of Employee Leaves Management and it forms a foundation for further processing. This facilitates for data capturing of employees who are applying for leaves. This serves as a unique template for employees of various departments of Andhra University. This includes employee id, leaves, period and purpose.
Updating Leaves Information:
This module gives employees information which are applying for leaves according to the given dates and allows the user who change the leaves information such as period from, period to etc.
Generating Leaves Report:
This module allows user to generate a complete report of leaves according to the given dates .This report includes employeeid, empname, department, designation and purpose.
Administrative Tasks
This is a major module that involves administrative details regarding employees departments and colleges.
Employees:-
This involves adding a new employee, updating the existing employee information and deleting the existing employee details.
Departments:-
This involves adding a new department, updating the existing department information and deleting the existing department details and adding new designations.
Colleges:-
This involves adding a new college, updating the existing college information and deleting the existing college details
Overview of the project:
Employee information system information system contains Administrator module and Employee module..
The Administrator module consists of the following:
View Employee Details
Add New Employe
Update Employee Details
View Employee Feedback
Delete Existing Employee
Change Your Password
Online leaves processing
Add New Qualification
Add New Department
Add New Designation
Search
The Employee module consists of the following:
Initially an employee can enter into his main form and access his information only by giving his login details. Only an authorized can enter into main form of employees, otherwise an error message will be displayed.
In this module, employees can login from any remote place and can view their details. They can also update their educational and experience etc. details whenever needed. Once updated, their details are modified in the database and, thus available to Administrator when searched. Employees can give suggestions and any remarks also.
The different activities performed by an employee are as follows:
View / Update Employee Details
Change The Password
Feedback To Administrator
Apply for leaves