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attendance system sdlc ppt

Organizations of all sizes use time and attendance systems to record when employees start and stop work, and the department where the work is performed. However, it’s also common to track meals and breaks, the type of work performed, and the number of items produced. In addition to tracking when employees work, organizations also need to keep tabs on when employees are not working. Vacation time, compensation time, FMLA time, and jury duty must be recorded. Some organizations also keep detailed records of attendance issues such as who calls in sick and who comes in late.

A time and attendance system provides many benefits to organizations. It enables an employer to have full control of all employees working hours. It helps control labor costs by reducing over-payments, which are often caused by transcription error, interpretation error and intentional error. Manual processes are also eliminated as well as the staff needed to maintain them. It is often difficult to comply with labor regulation, but a time and attendance system is invaluable for ensuring compliance with labor regulations regarding proof of attendance.

Companies with large employee numbers might need to install several time clock stations in order to speed up the process of getting all employees to clock in or out quickly or to record activity in dispersed locations.

Depending on the supplier, identification method and number of clocking points required, prices vary widely. A time and attendance system protects a company from payroll fraud and provides both employer and employees with confidence in the accuracy of their wage payments all while improving productivity.

Introduction
Time and attendance systems are used by companies of all sizes to record working hours of employees primarily in order to pay their wages. Some companies have a requirement to record the number of hours spent on specific tasks in order to cost jobs accurately.

A time and attendance management system enables an employer to have full control of all employees working hour’s right at an operators fingertips. It is also invaluable for ensuring compliance with labor regulations regarding proof of attendance.

Companies with large employee numbers might need to install several clocking points in order to speed up the process of getting all employees to clock in or out quickly or to record activity in dispersed locations.

A Time and Attendance Management System protects a company from payroll fraud and provides both employer and employees with confidence in the accuracy of their wage payments.
Advantages
Cut down on administrative time
Eliminate human error in employee time office records to save monetarily
Significantly Increase Employee & Manager Satisfaction
Monitor & analyze absence to reduce impact on productivity
Improve Organizational efficiency and growth with employee performance
Accurate processing and reconciliation of time attendance software data with ease
Access Time Records via intranet or Internet using web browser
Graphical representation of events, schedules and time calculations
Interfaced with existing Payroll software
Contract Time: Casual and contract workers
Fixed Time: Environments with shift work and night work
Flexi Time: Office-type environment
Challenges
Difficult to keep a track on Large & Irregular work force
Random & Multiple shifts to be handled which is very tedious manually.
Proper Overtime recording to cut down on unnecessary payouts.
Late Coming / Early going timely recording
Correct absenteeism tracking
Dependency on guard to monitor the employee activity
It becomes difficult to manage and account the time (the actual man hours) for which the employee has actually worked compared to his output.