advantages of online application for training and placement of department of college

advantages of online application for training and placement of department of college

ABSTRACT

Training And Placement Cell is a web based application developed in the windows platform for the training and placement department of the college in order to provide the details of its students in a database for the companies to their process of recruitment provided with a proper login.

The Training And Placement Cell contains all the information about the students. The system stores all the personal information of the students, like their personal details, their aggregate marks, their skill set and their technical skills that are required in the CV to be sent to a company.

The system is an online application that can be accessed throughout the organization and outside as well with proper login provided. This system can be used as an application for the TPO of the college to manage the student information with regards to placement.

This project contains all the details of the students that can be viewed by all the users (read only), but can be modified only by the student with an authorized service. By maintaining student’s information, the system helps to have selections to be made easy for a company in its test for the recruitment process. The students can update their own information only.

Students can search for the material required for the selection process such as aptitude, reasoning…etc and various websites for placement papers. Events happening in the college and the achievements of the student’s i.e. selected students’ details can be viewed by all the users.

So, our project provides a facility of maintaining the details of the students, and gets the requested list of candidates for the companies who would like to recruit the people based on a given query.

ABOUT THE PROJECT

Training and Placement Cell is a total management and informative system, which provides the up-to date information of all the students in a particular college. TPC helps the colleges to overcome the difficulty in keeping records of hundreds and thousands of students and searching for a student eligible for recruitment criteria from the whole thing. It helps in effective and timely utilization of the hardware and the software resources.

The home page contain various links such as links to login, various services like Events happened, achievements and recruiter details etc.,. The administrator will create the users and the users will use the accounts created by administrator. When the user enteres into his respective page he can update his details, and the details are to be approved by the administrator.

All the users have some common services like changing password, updating details, searching for details, checking the details, mailing to administrator, and reading the material uploaded by admin if the user is a student. Administrator has the services to add events and achievements and he can reply to the mails sent by users. He can upload materials, search for student details, and he has the right to approve the students.

This package is developed in windows platform. The programming language used is JSP with three tier architecture. Oracle 8i is used as backend database for the details to be stored.

PROBLEM DEFINITION

Now a day’s campus placement are conducted in all colleges. Various software and other sector companies are conducting campus selections for selecting merit candidates. When campus selections are conducted the students should provide their curriculum vitae to the concern officer for attending the campus interviews. This routine process is maintained manually, like maintenance of their resumes in papers. This can be automated by designing software.

EXISTING SYSTEM AND ITS DRAWBACKS

The earlier system is not computerized. All transactions in the system are done manually maintaining records. To make this laborious job simple the clients have to computerize the system.

The management and all the departments that have been carrying out this job using manually makes the job more complicated and tedious most of the times. So, the best way is computerize computerization of the current environment.

For example, in the earlier system placement officer has to collect student details for placements. Approving those student details takes lot of time. Placement officer and students have to consult each other directly if any information is needed. If any new company come for placements, placement officer and his staff has to search the student details and they have to find the eligible candidates for that particular company placement.

Here searching for eligible candidates takes lots of time. And some times some candidates’ details may be missed.

DRAWBACKS OF EXISTING SYSTEM

It takes so much time for a placement officer to collect students’details and approving the details provided by them.
Poor communication between students and placement officer, so here intimating about new placements is a hard task.
Students may not know about company details. Here also poor communication provides a problem.
Candidate may not get required information if concerned TPO is not at the desk.
PROPOSED SYSTEM AND MERITS

The proposed system is fully computerized, which removes all the drawbacks of existing system. Proposed system is an online application that can be accessed throughout the organization and outside as well with proper login provided. This system can be used as an application for the TPO of the college to manage the student information with regards to placement. Students logging should be able to upload their information in the form of a CV. Visitors/Company representatives logging in may also access/search any information put up by Students.

The home page contain various links such as links to login ,various services like events happened, achievements and recruiter details etc., .The administrator will create the users and the users will use the accounts created by administrator. When the user entered into his respective page he has to update his details. And the details are to be approved by the administrator.

All the users have some common services like changing password, updating details, searching for details, checking the details, mailing to administrator, and reading the material uploaded by admin if the user is a student. Administrator has to do the services like adding events, achievements and he can reply to the mails sent by users. He can upload materials, search for student details, and he has the right to approve the students.

ADVANTAGES OF THE PROPOSED SYSTEM

Placement officer can easily collect student’ details, and approve the details provided by them.
As it is an online application, communication with placement officer is easy to students and recruiters, so here intimating about new placements very easy task.
Students can know about company details through the details provided by Placement officer and through the websites provided by him at recruiters’ option.
Here recruiters can also search for the details provided by students on the basis of their percentage.
Placement officer can send required materials used for placements preparation to students. With this option preparation for placements becomes easy.
PROJECT MODULES

There are mainly 3 modules in the project “Training and Placement Cell“ They are:

Student module.
Administrator module.
Recruiter module.
Ø Student module consists of services like:

Update details: This service provides the user to update their details.
Check details: This service provides the user to check his details.
Material: This service provides the user to check for materials uploaded by administrator
Mailing: This service provides the user to mail to administrator.
Change password: This service enables the users to change password
Ø Administrator module consists of services like:

Update details: Allows administrator to update his (college) details.
Update statistics: Allows administrator to insert/update statistics like no. Of students selected etc.
Add student: Allows administrator to add a student to database.
Add recruiter: Allows administrator to add a recruiter to database.
Add event: Allows administrator to add/insert an event.
Approve: Allows administrator to verify the details of the student, and to Approve him to the application if they are correct.
Student details: Allows administrator to search for student information According to eligibility criteria for recruitment process.
Upload material: Allows administrator to upload material for students.
Mailing: Allows administrator to reply for the mails sent by users.
Change password: This service enables the administrator to change password.
Ø Recruiter module consists of services like:

Update details: This service provides the user to update their details.
College details: This service provides the user to check the college details.
Student details: This service allows recruiter to search for student information according to eligibility criteria for recruitment process.
Mailing: This service provides the user to mail to administrator.
Change password: This service enables the users to change password.